Council Meetings

Where Local Decisions Take Shape

Council meetings are where important community decisions are discussed, debated, and made.

The City’s Mayor and Council meet regularly to consider policies, budgets, development applications, bylaws, and other matters that help guide the future of Trail.

Regular Council Meetings of the City of Trail are typically held on the second and fourth Mondays of each month. During the summer months of July and August, meetings are reduced to a single monthly session, convened on the third Monday. In December, Council meets once on the second Monday of the month.

Where a scheduled meeting date coincides with a statutory holiday, the meeting will be rescheduled to the Tuesday of that same week.

The 2026 schedule is outlined here:

Agendas & Minutes & Council Calendar can be found here:

Delegations to Council

A delegation is a formal name for an individual or group who want to appear before City Council to:

  • make a presentation on a matter that is of broad community interest and that is within the jurisdiction of the City
  • inform or update Council on a project, idea or concept
  • request action by Council
  • request a Letter of Support

Requests must be made in writing clearly outlining the subject matter and/or proposals to be presented and submitted to the General Manager of Corporate Services. Submit your request using our form.

Completed submissions may be included in the Council Agenda package, which is published in print and online format and is part of the permanent public record.

Guidelines

Anyone wishing to appear before Council as a delegation shall file with the General Manager of Corporate Services a written request (this form) clearly outlining:

  • the subject matter and/or proposals to be presented, and
  • the names of the spokesperson(s) / contact person(s).
  • Depending on your topic, your request may be referred to a relevant City Department.
  • The above-mentioned written request, supporting documentation, and a copy of the presentation must be received by the General Manager of Corporate Services no later than 12:00 p.m. on the Wednesday prior to the meetings at which the delegation is to be heard.
  • Delegations are heard as one of the first items of meeting business. Ensure you arrive in advance of the meeting start time.
  • Name of the person/group and the subject of the delegation will be on the agenda, which is available to the public and posted on the internet. The local media may be in attendance at the meeting and are permitted to use information from delegations in their reporting.
  • Delegations are permitted a maximum of 15 minutes to present their submission to Council, which includes time for questions following the presentation. The time limit may only be extended if so expressed by a majority of Council members present.
  • Any petition to Council shall include the name and residential address of each petitioner.
  • Council/Committee will receive the information and may refer the issue to staff for a report or for consideration at a future meeting.
  • There is a limit of two delegations per meeting. Delegations are scheduled on a first come/first served basis. Please provide your first and second choice of dates in your request.

Privacy Statement

Regular Council meetings are public. Council chambers are equipped with audio and video recording devices. To increase accessibility and transparency, public Council proceedings are recorded, broadcast and posted publicly on the internet. The information on this form will become part of the public record and will be distributed to Council, staff, media and the public.

Information on this form is collected in order to respond to your request to appear before Council. If you have any questions or concerns about the collection and use of this information, please contact the General Manager of Corporate Services.

The complete agenda package and proceedings of Council/Committee Meetings, including delegations, are recorded and posted on the on the City website.